How does Kynthar work?

Forward your procurement emails to a Kynthar address and the system reads every email and attachment, connects them to the POs, contracts, and shipments they reference, and surfaces what to act on. No templates, no per-vendor configuration, no setup. Optional historical-document uploads and ERP sync are additive, not required.

How long does it take to get started with Kynthar?

Sign up takes about 2 minutes. Forward your first procurement email and the system starts processing immediately. There is no setup phase, no templates to configure, and no per-vendor configuration. Most customers see extracted data and cross-document links on day one.

What kinds of documents does Kynthar read?

Invoices, purchase orders, quotes, PO acknowledgments, packing lists, goods receipts, bills of lading, proofs of delivery, contracts, and freight documents. Kynthar reads PDFs, Excel files, ERP exports, and email bodies. Custom document types can be added on request.

Does Kynthar replace my ERP?

No. Kynthar is the Procurement Intelligence layer that sits on top of the procurement systems you already use. It reads documents your ERP cannot, connects them to records already in your ERP, and surfaces what your ERP does not tell you. Webhook integration to NetSuite, QuickBooks, and any system via CSV is available. SAP and Dynamics are on the roadmap.

What does Kynthar surface for action?

Overcharges, late deliveries, expiring contracts, contract violations, vendor risk, fraud attempts, price creep, split invoicing, threshold gaming, freight overcharges, and FSC formula violations. Kynthar cross-references documents that humans would never have time to compare.

Do I need to upload historical documents?

No. Forward procurement emails going forward and the system works immediately. Optional historical uploads expand the graph (more vendor history means better anomaly baselines, more contracts means better compliance checks), but they are never required to start.

How It Works

Every order tracked.
Every discrepancy caught, before payment.

Kynthar turns every vendor email and document into real-time visibility over your open POs. You stop chasing suppliers and catch problems while you can still fix them.

kynthar.com/orders

Orders

Open POs214

Late deliveries3

Due this week12

Open PO value$2.4M

PO	Vendor	Amount	Status	Expected
PO-7203	Calverton Metals	$38,950.00	Confirmed	Jun 18
PO-7188	Roan Steel Distributors	$112,480.00	In Transit	Jun 13
PO-7174	Harlow Fastener Works	$8,612.40	Late	Jun 9
PO-7169	Granite Bay Polymer	$4,675.00	In Transit	Jun 16
PO-7151	Bayard Electrical Components	$23,308.75	Delivered	Jun 6
PO-7140	Kestrel Tooling Co	$15,940.00	Confirmed	Jun 24

Synthetic numbers. The order hub: every open PO with amount, status, and expected delivery.

One purchase order. 46 seconds. $3,180 in errors caught.

A synthetic worked example, disclosed up front: follow one order from the first vendor email to resolution. This is what happens every time.

9:14 AMTuesday

A vendor update arrives for PO #4812

Pinebrook Industrial Supply sends an invoice against PO #4812. Instead of opening the PDF and cross-referencing the PO in a spreadsheet, you forward it to your Kynthar inbox. Done.

9:14:2828 seconds later

47 line items added to the order timeline

Every field pulled automatically and linked to PO #4812. No templates, no training, no manual entry.

PO Number#4812

Invoice Total$18,420.00

Payment TermsNET-30

Early Pay Discount3% / 10 days

9:14:313 seconds later

PO #4812: 44 of 47 lines confirmed

The invoice is automatically reconciled against the original purchase order. 44 of 47 lines match perfectly. Three don’t.

9:14:321 second later

Three problems found

Before you even open the document, Kynthar surfaces what doesn’t add up.

Line 12: Price overcharge. Invoice says $14.20/unit. PO says $11.80. That’s $2,340.00 you almost paid.

Line 31: Quantity mismatch. Invoiced for 500 units but packing slip shows 480 received. $612.00 billed for units that never arrived.

Line 45: Duplicate charge. This $228.00 line item matches invoice #3877 from last month exactly.

9:15 AM46 seconds total

You resolve it. In one click.

Reject line 12, short-pay line 31, flag line 45 for review. One email to the vendor with the discrepancies, drafted for your review.

46s

Total time

$3,180

Overpayment prevented

Errors caught

That was one order. Imagine every order, every vendor, every day, automatically.

Run a pair check

One invoice and the contract behind it. No account.

THREE LAYERS

Three layers of control, fully automated.

Every order flows through the same pipeline. No manual work at any stage.

PIPELINE

01
Visibility
Vendor emails, invoices, shipping updates, and receipts flow in automatically. 30+ document types recognized; every field math-validated as it lands.
Timeline live
02
Exception Control
Every document reconciled against its PO. 5-way matching (Quote → PO → Ack → Receipt → Invoice) catches variance before payment; contract clauses enforced continuously.
$2,340.00 caught in the worked example above
03
Intelligence
Every document feeds vendor OTIF scores, spend trends, and contract burn rates. Nothing to configure; the scores compound as your document volume grows.
Renewal alerts 90d out

ONBOARDING

Works with what you already have.

No ERP integration required to start. Connect more when you’re ready.

Email forwarding: Forward vendor emails to your unique Kynthar address. Works from Outlook, Gmail, or any mail client. Just forward. 2-minute setup.
Dashboard upload: Drag and drop PDFs, or bulk-import open POs from a CSV. Instant. No ERP integration required to start.
ERP + API: Sync POs from NetSuite, QuickBooks, or plug in via webhook and CSV. SAP and Dynamics on the roadmap. 30-minute setup; everything Kynthar catches flows back out the same way.

Most teams start with email forwarding and a CSV of open POs. Full matching from day one.

The difference isn’t reading documents. It’s catching what matters.

Reading a PDF is a commodity. Connecting it to your contracts, vendors, and history, so you see what fell through the cracks, is the product.

Today: Overcharges found at month-end reconciliation.
With Kynthar: Overcharges flagged before payment leaves.
Today: Duplicate invoices caught during annual audit.
With Kynthar: Duplicates blocked on arrival.
Today: Vendor performance reviewed in quarterly meetings.
With Kynthar: Vendor risk scored on every transaction.
Today: Contract limits checked when someone remembers.
With Kynthar: NTE breaches projected and alerted automatically.
Today: “How much did we spend with our top vendor this quarter?” takes a week.
With Kynthar: Spend by vendor, category, and period; always current.

$3,180

Caught on one invoice. In 46 seconds.

The worked example above is synthetic, disclosed up front: one forwarded email, 46 seconds, three human clicks. The pipeline that produces these numbers is the production pipeline, and every real finding ships with the same line-level receipt.

Still skeptical? Try it on one pair.

If we don’t surface a finding worth your time, you owe nothing. No credit card, no sales call.

Run a pair check

One invoice and the contract (or PO) behind it.

Free 30-day pilot No credit card Results in minutes

Vendor

Amount

Status

Expected

PO-7203

Calverton Metals

$38,950.00

Confirmed

Jun 18

PO-7188

Roan Steel Distributors

$112,480.00

In Transit

Jun 13

PO-7174

Harlow Fastener Works

$8,612.40

Late

Jun 9

PO-7169

Granite Bay Polymer

$4,675.00

In Transit

Jun 16

PO-7151

Bayard Electrical Components

$23,308.75

Delivered

Jun 6

PO-7140

Kestrel Tooling Co

$15,940.00

Confirmed

Jun 24

Every order tracked.Every discrepancy caught, before payment.

One purchase order. 46 seconds. $3,180 in errors caught.

A vendor update arrives for PO #4812

47 line items added to the order timeline

PO #4812: 44 of 47 lines confirmed

Three problems found

You resolve it. In one click.

Three layers of control, fully automated.

Visibility

Exception Control

Intelligence

Works with what you already have.

The difference isn’t reading documents. It’s catching what matters.

Still skeptical? Try it on one pair.

Every order tracked.Every discrepancy caught, before payment.

One purchase order. 46 seconds. $3,180 in errors caught.

A vendor update arrives for PO #4812

47 line items added to the order timeline

PO #4812: 44 of 47 lines confirmed

Three problems found

You resolve it. In one click.

Three layers of control, fully automated.

Visibility

Exception Control

Intelligence

Works with what you already have.

The difference isn’t reading documents. It’s catching what matters.

Still skeptical? Try it on one pair.

Every order tracked.
Every discrepancy caught, before payment.

Every order tracked.
Every discrepancy caught, before payment.