For Procurement Teams
Every order. Every vendor. One place to see what’s happening.
Quotes, POs, acknowledgments, receipts, invoices, and contracts — cross-referenced the moment they land. Up to 5-way matching when you have all five documents; 3-way when you don’t. Either way, you see the variance before you see the dunning email.
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PO LIFECYCLE
Five stages, one document trail.
Every order from request through intelligence. Kynthar is present at each stage because the documents at each stage feed the next — miss one and the downstream check is weaker.
- 01
Requisition
Buyer submits REQ-2026-000184 for 200 SKF bearings against McMaster-Carr. MSA-2024-McMaster volume tier 2 auto-applied; owner approval over $10K per the default threshold.
- 02
PO issued
PO-10192 routed to McMaster-Carr. Acknowledgment ACK-10192-A returned in 8 minutes; dates and quantities automatically checked against the PO.
- 03
Receipt
GR-74821 received six days later. Quantity 200 confirmed against PO; delivery_performance row upserted and OTIF rolls up into the vendor scorecard.
- 04
Invoice matched
INV-74821 arrives. Cross-referenced against Quote, PO, Ack, and GR. Unit price variance of $5.50 on line 12 flagged before payment authorization.
- 05
Payment + intel
Flagged line short-paid; clean lines auto-approve. $47,200 McMaster volume rebate surfaced because tier 3 threshold hit this week.
Touchless when clean
Quote → PO → Ack → GR → Invoice. Up to five documents, one line.
Legacy tools do 3-way matching (PO, receipt, invoice). Kynthar does up to 5-way — Quote + Ack pulled in when those documents exist in your flow. Every arc carries the data that connects the two docs; when a line disagrees across any pair, the arc lights amber and names the delta.
- PO ↔ INV is the highest-signal pair — price variance, qty mismatch, tax math.
- GR ↔ INV catches short-ship and over-billing on quantity.
- Quote ↔ PO catches bid-vs-buy drift when the Quote came in before terms.
- ACK is optional; when present, it closes the timing gap between order and delivery.
ANOMALY CATALOG
Six of 23 patterns, with severity and fire rate.
A slice of the anomaly catalog, ranked by how often each fires in a typical procurement flow. Critical fires on every detection path; opportunity-class patterns drop dollars on the table that nobody was going to find otherwise.
| Pattern | Severity | Example | Fire rate |
|---|---|---|---|
| Price variance vs. PO | critical | Invoice unit price $87.90; PO says $82.40 | ~18% of invoices |
| Duplicate invoice (cross-vendor) | critical | McMaster and Grainger both billing for same line; same tax_id upstream | ~2% of invoices |
| Cross-vendor premium | high | Grainger charging 23% over the 90-day McMaster average for same SKU | ~6% of line items |
| Short quantity | high | Billed 100, GR says 80 received | ~4% of invoices |
| Split-purchase threshold gaming | medium | Three $9,800 invoices from same vendor in 4 days — below $10K tier trigger | ~1% of vendors |
| Rebate tier threshold hit | opportunity | McMaster volume tier 3 crossed — $47,200 rebate claimable | ~0.3% of lines |
BEFORE / AFTER
Spreadsheet procurement vs. Kynthar.
Four places the fragmented-tools workflow leaks or delays — and what happens when everything lives in one cross-referenced surface.
- Today
- PO status is in the ERP; vendor emails are in Outlook; contracts are in a shared drive.
- With Kynthar
- Every PO, email, contract, and receipt cross-referenced on arrival — one view.
- Today
- “How much did we spend with McMaster this quarter?” takes a week.
- With Kynthar
- Real-time spend by vendor, category, and period — always current, no export.
- Today
- Price creep compounds silently; anyone who notices is months late.
- With Kynthar
- Every line checked against 90-day vendor history before payment; drift flagged with the delta.
- Today
- Vendor scorecards live in an analyst’s Notion page updated quarterly.
- With Kynthar
- OTIF, price consistency, and claim history update on every document — one scorecard per vendor.
$50K–$100K
caught per $1M of annual indirect spend
~48h
from document receipt to flagged finding
Industry benchmark range from APQC / IOFM; actuals vary with vendor density and contract coverage. The time window is measured against our production pipeline, not an estimate.
One place to see every order. Start with one.
Forward the vendor emails you already get. Kynthar links them to your POs, matches up to five documents per line, and tells you what needs attention today.
Start Free- 100 free documents
- No credit card
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